The end of the day looks the same in most clinics: reception counts the drawer, the doctor asks how much came in today, and someone compares it to a piece of paper. If the number is off, nobody knows where the gap came from. A forgotten payment, an unrecorded discount, or cash that went missing.
This post walks through how Kashfy records money all day, how the blind drawer count at closing works without anyone seeing the expected figure, and how it all feeds into profit and cash flow for the owner.
Every payment lands in one place
Each payment taken at the desk goes into the Revenue tab with the patient, the discount, the insurance part and the payment method. There is no second notebook or spreadsheet to fill in at night, because revenue comes out of the work the clinic is already doing.
Expenses go in once, by category and branch, as one-time or repeating every week, month, quarter or year. Some are added for you: dental lab orders, stock you received, and doctor share payouts.
What is a blind count?
When the cash count is switched on, tapping End the day makes Kashfy ask reception what is in the drawer. They type what they counted. They never see what should be there. Kashfy does the comparison.
That matters because if the expected number is on screen, it is easy to just type it. A blind count means the number entered is the real count.
When the drawer is short
If the count comes in below the expected amount, everyone who has See Finance access gets an alert. The owner or finance manager knows the same day, not two weeks later during a review.
The alert tells you there is a gap. It does not say who or why. You open the Revenue tab, go through the day's payments, and find where the difference comes from.
From revenue to profit and cash flow
The Income statement groups revenue by source: visits and procedures, treatment plans and session packages. Then come direct costs (labs, supplies, doctor shares) and running costs (rent, salaries, ads), then gross profit, net profit and net margin. Every line sits next to the previous period with the change, and it downloads as CSV for your accountant.
Cash flow shows the money that actually moved: in from patients, wallet deposits and insurers, out for expenses and refunds, split by cash, card, InstaPay and transfer, day by day. When an insurer pays, you record it and Owed by insurers goes down.
Who sees what
Reception takes payments and closes the day, but does not see the clinic's profit. The finance tabs open only for roles with See Finance, and only the owner can give that permission. Expenses and salaries work the same way: sensitive, owner-granted.
You can also build your own roles on top of Manager or Reception and switch each permission on or off. See the Team and Roles page.
Limits to know
- Revenue, expenses and the other Finance tabs are on every plan. The Income statement, Cash flow and the cash count at End the day are on the Team plan and up, so not on Solo.
- The blind count shows that there is a gap, not the cause. The investigation is still your job.
- Alerts go only to people with Finance access, so decide who should have it.
Everything about finance is on the Revenue and Finance page, and plans are on the pricing page.
